Invoicing for bars and restaurants
Every payment in Ordeli produces its simplified invoice — the receipt — automatically. If the customer wants a full invoice with their tax number, they request it themselves from their phone and it is issued on the spot, with its own series and gapless sequential numbering. Credit notes are done from the panel.
No card. Invoicing included in every plan.
The customer requests it themselves
They enter their tax number from their phone and receive it. No calling the waiter over, no details scribbled on a napkin, no hunting for it the next day.
Gapless numbering, by design
Each series has its counter locked in the database. Two simultaneous payments cannot take the same number or skip one.
Correct without deleting
An issued invoice is never touched. If there is an error, a credit note goes out with negative amounts and the two stay linked.
The receipt is already an invoice, even if it does not look like one
What you hand over at the bar is a simplified invoice, and Royal Decree 1619/2012 requires specific things of it: a sequential number, the date, your tax details, the net amount, the VAT rate applied and the total.
In Ordeli that comes out by itself as soon as you set the venue's tax details. There is no extra step to remember at the end of the shift and no separate program to open.
When they ask for a full invoice, service does not stop
It is the same scene every time: a business lunch, someone asks for an invoice, the waiter writes the tax number down by hand and the next day the bookkeeper deciphers the handwriting.
Here the customer enters their name, tax number and address from their own phone after paying. The number is validated on the spot — NIF, CIF and NIE all work — and the full invoice is issued with its own series.
- FS series for receipts, FC series for full invoices.
- Validation of NIF, CIF and NIE as they are entered.
- PDF to download straight away, with the customer's details on it.
- Numbering for each series restarts by year and by venue.
Genuinely sequential numbering, not roughly sequential
A gap in the numbering is a problem in an inspection, and it appears exactly when two payments land in the same second and the system is not ready for it.
Ordeli locks the series counter while it assigns the number, so two simultaneous payments queue instead of colliding. No skips and no duplicates, not even at the peak of a Friday.
And every invoice leaves its tax record
Issuing the invoice and complying with the anti-fraud rules are two different things, and here they travel together: every payment also creates its signed, chained VeriFactu record, or TicketBAI if the venue is in the Basque Country.
Which means the history cannot be altered afterwards. Voiding leaves a trace of who and when, which is exactly what the Regulation requires.
Frequently asked questions
Can I issue a full invoice for a receipt from two days ago?
Yes. The full invoice is issued against a payment already taken, so it can be requested afterwards. Normally the customer does it themselves from the link on their receipt.
What if I get an invoice wrong after issuing it?
It is neither deleted nor edited: a credit note goes out with negative amounts, linked to the original. Both stay in the history, which is how it should be.
Do I need separate invoicing software?
No. Invoicing is inside the POS, on every plan. There is no module to buy and no export to another system.
What is a NIF, and do I need one to use this?
It is the Spanish tax number — CIF for companies, NIE for foreign residents. Your venue needs one to trade in Spain at all, and Ordeli asks for it so your receipts carry the details the law requires.
What if my venue has not set its tax details yet?
Payments work the same, but no invoice is issued until you set them. It is a three-field form in the panel: legal name, tax number and address.
Can I download a whole month of invoices?
Yes, from the panel, filtering by date range and by type. It is what your accountant usually asks for at the end of the quarter.
Does numbering restart every year?
Yes, and per venue and per series. Each combination carries its own counter, so a group with several venues never mixes numbering.
Try Ordeli for 14 days
No card. Invoicing included in every plan.